Responsibilities of this Post:
Greet and welcome guests as soon as they arrive at the office.
Answer, screen, and forward incoming phone calls.
Direct visitors to the appropriate person and office.
Provide basic and accurate information in-person and via phone/email.
Ensure reception area is tidy and presentable, with all necessary stationery and material.
Receive, sort, and distribute daily mail/deliveries.
Order front office supplies and keep inventory of stock.
Maintain office security by following safety procedures and controlling access via the reception desk.
Update calendars and schedule meetings.
Keep updated records of office expenses and costs.
Arrange travel and accommodations and prepare vouchers.
Requirements of this Post:
Two to four years of administrative, reception and switchboard experience.
Must be able to handle pressure and multi task.
Must be accurate and attention to detail is key.