Executive Secretary

DPT Recruitment
Johannesburg, Gauteng

Job Objectives

Executive Secretary is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, Executive Secretary should be organised, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. The candidate will possess incredible problem solving and office coordination skills, and exhibit excellent time management.

Duties and Responsibilities:

  • Perform accurate research and analysis
  • Coordinate arrangements, meetings and/or conferences as assigned
  • Take dictation and write correspondence
  • Compile, proofread and revise drafts of documents and reports
  • Daily record keeping and filing of documents
  • Prepare reports, presentations and correspondence accurately and swiftly
  • Create and organize information, and generate reference tools for easy use
  • Answer and screen telephone calls, and respond to emails, messages and other correspondence
  • Operate and maintain office equipment
  • Manage busy calendar, meeting coordination and travel arrangements
  • Professionally greet and receive guests and clients
  • Ensure efficient and effective administrative information and assistance

Requirements:

  • Degree/National Diploma in Business Administration, Communication or equivalent
  • Three years experience in an executive support role
  • Methodical thinker with detailed research proficiencies
  • Thorough understanding of clerical and secretarial principles
  • Strong knowledge of databases and tracking systems
  • Fantastic organisational skills and detail oriented
  • Ability to work under pressure and meet deadlines
  • Brilliant written and verbal communication skills
  • Proficient in Microsoft Office, and business communication software
  • Project Management skills

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