Receptionist / Office Administrator

  • To meet and greet clients
  • Answer, screen and forward incoming phone calls and provide accurate information in-person and via phone/email
  • Perform daily clerical duties in the administration department (i.e. sorting and distribute mail, petty cash, ordering of stationary for office + printers, recon of timesheets, etc.)
  • Update Directors calendars, schedule meetings
  • Typing and distribute of minutes
  • Arrange travel and accommodation
  • Assisting directors where required with some “personal assistant” duties
  • Devising and maintaining office systems, including data management and filling
  • Identify, anticipate and prepare information requirements of the team for meetings, appointments, presentations etc and follow up inwards and outwards requests for information, outstanding reports, and correspondence
  • Manage company social media daily/weekly/monthly
  • Handle requests and queries appropriately
  • Source office suppliers and manage petty cash accounts, stationary, telephone, photocopying, IT etc